The first customers use digital process structure for holistic workflows Hollern, Karlsruhe and Taucha, November 07.11.2023th, XNUMX - The companies GekoS mbH from Hollern in Lower Saxony and procilon
Secure in specialist systems and standard software
Trust services in specialist applications and standard software
Enterprise Content Management
The efficient and optimized management, use and provision of structured and unstructured information has always been an important task for companies. Enterprise Content Management (ECM) offers the right methods and tools for this challenge.
By using trust services in accordance with the eIDAS-VO, further processes based on ECM applications can be digitized:
The Bitkom guide "eIDAS and the ECM market" offers a detailed description of the various elements of the eIDAS regulation and explains their relevance for the ECM market.
Creating, editing and managing digital documents together in the company, administration and home office is the most common goal of digitization today.
A collaboration platform simplifies collaboration between employees within an organization and also with external user groups.
They are therefore well suited to digitally display circulation processes, e.g. for contracts, with the help of eIDAS - trust services.
The Sign Live! Nextcloud app provides the connection between Nextcloud and Sign Live! cloud suite gears ago. This means that all the functions of the gears platform are available in Nextcloud.
(HIS, LIS, PVC, etc.)
In the healthcare sector, the storage periods for medical documents are typically 30 years and more. In addition to classic documents such as doctor's letters, findings, laboratory reports, etc., other objects such as X-ray images or tomography images often have to be kept for a long time. For reasons of legal certainty, the electronic signature plays an important role in the medical reports in order to document the integrity.
However, this can only be implemented effectively if the eIDAS trust services are directly available in the specialist systems used.
This is shown, for example, by the digital patient admissions of the Saarland University Hospital.
From "Digital Patient Signature at the Saarland University Hospital"
Lecture at the eIDAS Summit 2021 by Bianca Rech, Team Leader Enterprise Content Management, Saarland University Hospital.
The technical guideline BSI TR-03138 (TR-RESICAN) of the Federal Office for Information Security (BSI) aims to create a technical and organizational framework, taking into account economic efficiency, in order to reduce legal uncertainties when scanning paper documents.
Many providers of scan solutions meet the requirements of the BSI TR-RESISCAN with their software. This concerns, for example, the visual inspection and also the transfer note.
Another component of this technical guideline is the integration security, which has to be carried out using a cryptographic process in the case of high and very high protection requirements. This can be done by signature, seal or time stamp.
Vendor management system
The law governing temporary employment regulates the legal relationship between the lender and the borrower and requires the contract between them to be in writing in accordance with Section 12 (1) sentence 1 AÜG. The conclusion of the employee leasing contract in electronic form is therefore only possible with a qualified electronic signature.
As of April 01.04.2017st, XNUMX, this change in the law on temporary work requires a process-efficient solution for signing the AÜV for the lender and the borrower.
Quick and easy alongside implementation in classic temporary work solutions such as HR4YOU-eTemp comes the qualified electronic signature (eSigning) also used in the Vendor Management Systems (HR4YOU-VMS). Here, the MSP (Managed Service Provider) generates the AÜ contract on behalf of the supplier and sends it to the supplier, who signs it. After a successful signature, the HR4YOU-VMS accepts the signed and checked AÜV PDF and informs the rental company or customer. The HR4YOU software solution provides both the customer and the supplier with the mutually signed contract, no additional software is required for this. Batch processing (several contracts with one PIN entry) is also possible.
Using SAP forms in connection with trust services in order to digitize previously paper-based processes in a legally secure manner and without media discontinuity, this is the challenge in many companies.
The starting point is usually a PDF document, which is often the visualization of completed business processes or transactions. By integrating trust services, such as the qualified electronic signature (qeS), a previously manual signature process is completely digitized. In particular, the forms that exist in the SAP Business Suite are becoming the enabler for fully digitized signature processes. This approach is becoming increasingly important because classic form technologies such as SAPscript and Smartforms are still available under S/4HANA.
Signature and seal processes integrate seamlessly with ERP processes such as SAP workflow, SAP DMS and the SAP signature page. Modern web APIs bind archive systems, electr. File and process control systems.
More in our online seminar "Digitization of signature processes - the electronic signature in SAP ERP"
Applications for bailiffs
Specific office environments are offered for bailiffs, which optimally support their internal and external work and integrate processes for office communities. Bailiff solution providers have the solution Sign Live! CC fully integrated into their GV solution. Solution providers are:
Baque and Lauter GmbH
Workshop Software Ltd